MINUTES OF MEETINGS, AGENDAS:

For most meetings it is usual to circulate an agenda (a list of points to be discussed) in advance so that participants can prepare for the meeting.  In any meeting, one person may be asked or volunteered to take the minutes which are the official record of the meeting.

There is a standard format for agendas:

1. Apologies (the chair reports who has apologised for being unable to attend).
   
   
2. Minutes of the previous meeting – the record of the last meeting of the group are read for:
   
   2.1  factual accuracy
   2.2  matters arising – discussion of any points from the previous minutes which are not on the current agenda.
   
   
3. Main agenda items
   
   
4. AOB = Any Other Business: for anything outstanding that hasn't yet been discussed
   
   
5. Date of the next meeting: is often set when participants are there and can agree a convenient time